Protecting your personal data
Designedgate Web Design Services (“DESIGNEDGATE” or “we” or
“our” or “us”) know that you care how information about you is used and shared
and we appreciate your trust in us to do that carefully and sensibly. This
you and how we treat that information.
DESIGNEDGATE believes it is important to protect your Personal Data (as defined in the Data Protection Act 1998 and the GDPR) and we are committed to giving you a personalised service that meets your needs in a way that also protects your privacy. This policy explains how we may collect Personal Data about you. It also explains some of the security measures we take to protect your Personal Data and tells you certain things we will do and will not do.
When we first obtain Personal Data from you, or when you take a new service or product from us, we will give you the opportunity to tell us if you do want to receive information from us about other services or products (as applicable). It will be presumed you do not want further details from us, and you will be asked to “opt in”. You may change your mind at any time by emailing us at the address below.
We never sell your personal data to any third party. We only share your data with third parties where it is required to do so by law and or to deliver the information and or services you have requested from us. This would also only be done with respect to the laws of England and Wales and the EU’s General Data Protection Regulation.
The GDPR gives you important rights over your data which are outlined in this document.
We may process the following kinds of data:
(a) technical / statistical information about the type device you use to visit our website e.g. mobile, iPad or laptop, and about your visits to this website and how you use it. We may look at sites you may have visited prior to our site e.g. where you came from, Google search engine or a link from another site. We may also process technical or statistical data about the computer being used like IP addresses (dynamic or static), where you are, the type of browser you are using, how long you are here and the pages you viewed. This information is generally considered to be anonymous.
(b) personal data (information) you provide to us – you may submit personal data through our website, for example, when you subscribe to an email newsletter or ask us to contact you about our services or vacancies. This data may include things like your name, email address, telephone number, postal address and or details on a CV;
(c) data relating to any discussions or transactions carried out between you and us submitted through the website or subsequent email exchanges.
(d) any other data you send to us.
We keep this data when submitted in email form and details are added to a cloud-based and encrypted database. Sometimes we may need to ask for your explicit consent to process personal data, and when this is required, we will make that request clear on relevant forms or submissions.
The information collected by the cookies is sent back to the web server each time the browser requests a page from the server. This enables the web server to identify and track how the web browser is using our website.
The cookies we use allow us to understand things such as which pages a visitor views, for how long and how a visitor came to the website (from which source e.g. Google, Twitter, Facebook). They cannot identify a specific person’s identity. They only collect anonymous data about how a person is using our website.
If you are concerned about allowing cookies to be stored on your browser, even temporarily, most browsers now recognize when a cookie is offered and will permit you to refuse or accept them.
You can, by default, set your browser to permanently block cookies from any website from being placed on your browser, but doing this may cause some functionality to be lost and the website may not look as intended in your browser.
We may also use anonymous cookie data for re-marketing purposes. This means, you may see our promotions and advertisements on other websites that you visit. It’s not something we do currently and are not likely to do in the future, but just in case!You might also wish to visit the Information Commissioner’s website to find out more about cookies.
Linking to Third-Party Websites
Using Personal Data
International Data Transfers
Depending on the nature of your enquiry and relationship with us, personal information that you consent to provide to us may be processed in the UK and or in locations outside the UK in order to deliver our service to you.For instance, if you are based in the United States and submit information to us via email, from an email account hosted in the US, your email hosting provider will have processed the data you sent. If we reply to that email address, even though we are in the UK, we may be transmitting your data across international boundaries.Anonymous website analytic data that is collected from your use of our website may also be transferred, processed and stored, for example, on Google’s servers outside the UK and EU.
We have taken reasonable technical and procedural precautions to prevent the loss, misuse or inadvertent alteration of your personal data. We will store all the personal data you provide in secure servers or systems.However, we cannot guarantee the security of any data you choose to send to us over the internet. Our website does however use an SSL certificate to help ensure that any information sent to us through it, is more secure than it otherwise would be.If you look in the address bar of your browser, when visiting our site, you will see the letters https. The S stands for secure and means that information sent to us through our site is sent to us through an encrypted channel.
Key Rights according to General Data Protection Regulation
The GDPR gives you important rights over your data. This means you can:
Object to your data being processed
Ask us to delete it
Ask us to rectify it
Ask us to restrict the use of it
Ask for access to it
Ask for it to be ported (transferred)
Confirm what data we process and why
You can submit what’s called a Subject Access Request to us – at any time – in relation to your rights above by contacting us. We comply with these requests within one month (unless there are mitigating circumstances e.g. legal reasons not to.)
Giving and Withdrawing your Consent to be Contacted
In certain circumstances, we may need to have your consent to process your data.
We may ask for your consent, for example, when you fill in one of our contact forms and you provide your consent by ticking the box on the form.
We also keep a record of your consent until we no longer need to.
You can withdraw your consent at any time by contacting us.
Porting and Providing you with Confirmation of what Personal Data we Process
You may instruct us at any time to confirm or port (transfer) any of the personal data we process about you. Please tell us the following:
Whether you want to port your personal data or confirm what personal data we process, or both.
What information you require to be ported or confirmed e.g. all your personal data or a specific detail.
What format you would like your personal data to be confirmed in e.g. spreadsheet, PDF, Word doc etc.
Which email address you would like us to send it to, or if not email, an alternate electronic medium or system.
When you would like to receive it i.e. a date and time.
Any urgency associated with the request.
We will endeavor to carry out your instructions within 30 days of receiving your request, but this is subject to your having provided us with all the detail above along with any other relevant information that is necessary to be able to carry out the work.Also, if you would like us to port (transfer) your personal data, please be aware that if we don’t think your chosen medium and format will be secure, or put your personal data at risk, we will tell you and discuss alternatives with you.
Purging (deleting) Your Personal Data
You may also instruct us to purge (delete) any and all information we hold about you at any time.We will endeavor to do this with respect to your wishes and compliance with the applicable laws of England and Wales and or EU laws and regulations i.e. GDPR. We will endeavor to delete all the information we hold about you in the time frame you request, but depending on the nature of your request, and any third parties involved, this may not be possible.This is because of our legal obligation to retain certain types of customer information for certain time periods e.g. for tax and or accounting purposes, we may need to keep your contact details on file for longer periods if they appear on an invoice or receipt for example.In any and all cases, we only ever keep information on file for as long as it is needed with respect to the services you have inquired about and or that we have agreed to provide you, or to meet a legal requirement.
Updating Your Personal Data
You can and should instruct us to correct or update any personal information we hold about you e.g. if you change your name or address for instance.
Social Media Advertising
We may from time to time advertise websites we have built on Social Media such as Twitter, Facebook, Google+ and Instagram, along with links to those sites, this could include yours. We only publish the company details and do not publish your personal details on these posts. We do not publish personal sites on Social Media.
Finding out More About Your Rights under GDPR
You can find out more about your rights according to GDPR by visiting the Information Commissioner’s website (UK).
Changes to this Policy
More Information About Data Protection
The website of the Information Commissioner’s Office (UK) also has to more detail about data protection and your rights.